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AdvancedProductivity· about 1 hour to set up, then it runs on its own

Messages scattered across email and Slack? Have Grok Bot sort them every 2 hours and draft replies

Make a Grok Bot whose only job is your messages: it checks Gmail and Slack on a schedule, sorts each one as urgent, reply or ignore, and drafts replies in your voice. Nothing goes out until you approve.

Start step 1 ↓

The problem

Partnership offers, client questions and ads are mixed across several inboxes. You check every day and still miss the ones that matter.

AI tools used

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What to prepare

  • Gmail, Slack

How to do it

  1. 1

    Make a bot just for messages

    One bot, one job. In the first message, spell out the sorting rules and that nothing is sent without your OK.

    Prompt

    Replace the 2 ✎ dashed parts with your own details, then copy.

    You are my message assistant and handle only my messages.
About me: I run a design studio and get partnership offers, client questions and ads (sample, replace with yours).
Rules:
1. Sort every new message as urgent, reply or ignore.
2. Urgent = paid offers, anything with a deadline, people I'm working with now (sample, replace with yours).
3. Draft replies in my voice: short, friendly, plain.
4. Never send, accept or pay for anything without my OK.
5. If you're unsure, ask me instead of guessing.
  2. 2

    Connect Gmail first, add Slack later

    Check what access it asks for when you connect. The author notes that Slack reads and posts as you, not as a separate bot.

  3. 3

    Check every 2 hours

    Ask in plain words and the bot builds the routine. Then open it and press Test to make sure it really runs.

    Prompt

    Replace the 1 ✎ dashed part with your own details, then copy.

    Set up a routine: every 2 hours from 8 am to 10 pm (sample, replace with yours), check Gmail and Slack for new messages. Sort them by my rules and draft replies for the "reply" ones. Give me a short list here: who, what they want, your draft. If there's nothing new, don't notify me.
  4. 4

    Add a morning summary

    One message with everything you need to handle that day.

    Prompt
  5. 5

    Tell it why when you fix a draft

    For example: "I never say 'kindly'; make it shorter, and always do it this way." The more you correct, the more the drafts sound like you.

Done?

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