Sort your inbox with Zapier or n8n plus AI
Get a list every morning of what to reply to, what to read and what to ignore, instead of letting AI reply for you. Test the sorting by hand on three real emails first, and only switch the flow on once it's right.
Start step 1 ↓The problem
Client questions, newsletters and system alerts are all mixed together in your inbox. You miss "payment failed" and spend half an hour opening promotions.
AI tools used
Tap a tool to see what it is and which other cases use it
What to prepare
- Your inbox
- An AI sorting step
How to do it
- 1
Write the rules first: three categories, and when unsure, never Ignore
Three is enough: Reply, Read, Ignore. Bills, failed payments and security alerts are always Read, even when nobody is waiting on you.
- 2
Run the prompt by hand on three emails
Pick three from your inbox: a client asking a question, a newsletter and a payment or security alert. Paste them into regular ChatGPT or Gemini first.
Prompt - 3
Connect the flow, but pass only the fields it needs
Use "new email" as the trigger. The next step takes only the sender, subject and first 1,500 characters.
- 4
Test the automation with the same three emails
Mark the three as unread or forward them to yourself so the flow runs. Check the sheet: the client email is Reply, the newsletter is Ignore, the failed payment is Read.
- 5
Review the wrong rows once a week
Add a "my call" column to the sheet. Next week, add one of the rows you corrected to the prompt as a counterexample.
Done?
Case 3 of 5 in the Advanced path · Next case →