Turn a meeting recording into a summary and to-dos

How to do it

1. 1

   Start with text you can read

   If you have a transcript, use it as is. You don't need to clean out the ums and uhs.

2. 2

   Ask for notes someone who missed the meeting could read

   Paste the transcript under the prompt. The point of this step is to make it separate what was decided from what someone only suggested, and to stop it inventing owners the transcript never named.

   Prompt

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   You are my meeting-notes assistant. Below is the transcript of an internal weekly meeting. Please write it up in English. Output: 1. What this meeting was trying to settle, in 3 sentences or fewer 2. Decisions (one per line). If the transcript doesn't show it was settled, leave it out of this section 3. Open questions that still need confirming 4. To-dos: owner, task, any time mentioned. If no owner was named, write "unassigned". Don't guess 5. Risks I might have missed, 2 at most Rules: - Use only the transcript. Don't fill gaps - Keep names and product terms exactly as spoken - Plain text, so I can paste it into my notes Transcript: """ (paste the transcript) """
3. 3

   Rewrite it as a short message for the team chat

   Keep the summary in your own notes. People in the group chat only need the to-dos.

   Prompt

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   Turn the to-dos from your last answer into a short message I can paste straight into our team chat. Format: [Weekly meeting to-dos] - Owner | Task | When Keep each line under 15 words. Leave "unassigned" where there is no owner; I'll fill in names myself. No encouraging filler, and don't add to-dos that weren't in your last answer.
4. 4

   Check three things before you send it

   Check that every name really appears in the transcript, that no date was swapped for one it guessed, and that nothing someone only suggested is listed as decided. Once those three are right, post it.